Database Manager

Database Manager Job Description                          

Supervised by: Director of Operations

Supervises: none currently

Status: Full-time minimum of 32 hours, a four-day work week, exempt 

Date revised: February 2025

Organization Description 

The mission of the Chicago Abortion Fund is to advance reproductive autonomy and justice for everyone by providing financial, logistical, and emotional support to people seeking abortion services and by building collective power and fostering partnerships for political and cultural change. We envision a world where everyone has the freedom and autonomy to create lives, families, and communities that are healthy, safe, and thriving and where the full range of reproductive choices, including abortion, are accessible and affirmed.

Position Description

The Database Manager is an experienced constituent relationship management (CRM) professional who cares deeply about reproductive justice. The Database Manager will manage the various databases (currently AirTable for programs and Every Action for development, advocacy, and communications), ensure data accuracy and integrity, run progress-to-goal reports, activity reports, and other regular reports. They will collaborate with the Database Consultant to ramp up our ability to track and analyze data and will work extensively with program, advocacy, communications and development staff to ensure that all data needs are managed, prioritized, and supported. Given the Database Manager is a new role at CAF, and beginning during a time of rapid growth and transition for the organization, it is intended that this role will grow into the outlined essential job functions.

Compensation

• This position has a starting salary range of $78,374-$96,758, for a four-day workweek. depending on experience and qualifications, as determined by CAF’s Compensation Philosophy Policy.
• A 401K is offered, with a 5% employer contribution matched if the employee contributes
• Unlimited paid time off, mandatory four weeks off; paid parental leave; federally observed holidays
• 100% employer-paid health insurance premiums, including dental and vision, with 50% coverage for dependents; abortion care coverage in the event abortion care is not covered by health insurance at the time of service
• A working phone and computer; full home internet reimbursement; access to CAF’s downtown office, convenient to public transportation
• Employer-paid professional development opportunities

Work schedule

• A full-time work week at CAF is defined as a minimum of 32 hours over four days. this may change in the future.
• Illinois residence is required by the start of employment. Work is partially remote. A minimum of 1 day in the office, preferably 2 days. The office is in the West Loop. This may change in the future. 

Essential Job Functions:

Airtable and General Database Administration (45%)

• Develop, schedule, and run customized reports using Airtable automations and interfaces
• Clean, update, and import relevant grantee and financial data from external sources into Airtable database
• Respond to emergent data needs of advocacy, communications, research, programs and development teams
• Maintain a high level of data hygiene across all databases and data management tools
• Define and maintain standard operating procedures for recurrent data management tasks including but not limited to the creation and analysis of reports, import and export of data, data retention, and de-identification of grantee data
• Provide training to other staff and write documentation on key database functionalities
• Serve as primary liaison to account managers 
• Maintain users and security, and manage licensing information. 

EveryAction- Development (30%)

• Support the team to implement solutions to EveryAction database issues that arise
• Supply finance team with relevant data from EveryAction for accounting purposes
• Reconcile gift information in EveryAction with the finance department on a regular basis as determined by supervisor
• Maintain knowledge of emerging fundraising technologies
• Remain familiar with key software packages for the EveryAction database, prospect research, and online giving and interacting with vendors to provide support for the Development staff
• Conduct and build out sophisticated queries/reports and create financial dashboards to track development team fundraising performance to goals
• Provide and build out financial reports for leadership staff as requested
• Support Development Manager with bulk uploads, coding, and database hygiene.

Cross-Team Management (20%)

• Work with development, advocacy, and program teams to establish and integrate data best practices into every applicable aspect of constituent engagement efforts.
• Lead cross-department strategic planning processes to identify opportunities, set data acquisition and collection standards, and strengthen data infrastructure and integrity.
• Work with other staff to create and maintain data project plans, timelines, and deliverables
• Serve as the point person for the integration of any database into the organization. 
• Keep up with product release notes and training associated with CAF database tools and incorporate updates into CAF database policies and procedures
• Serve as the primary liaison with database consultants and vendor customer support.

Other (5%)

• Actively participate in required CAF meetings and respond in a timely manner to CAF staff communications
• When required, participate in reproductive justice movement-building initiatives
• Participate in and support an organizational culture that fosters deep collaboration, trust, and coordination across functional areas
• Perform other duties as assigned by the supervisor.

Qualifications

• Commitment to reproductive justice and abortion access for all people
• Knowledge of intersectionality and the impact that privilege and oppression can have on people’s ability to access abortion.

Experience

• Four years of experience as a database manager in roles across fast-paced settings – including advocacy organizations, political campaigns, creative agencies, legislative and/or non-profit environments
• Administrator-level expertise in EveryAction database preferred
• Database Creator-level experience in Air Table preferred
• Demonstrated excellence in training and support of data management, database administration, reporting and analysis, and common digital organizing tools
• Excellent written and verbal communication skills, including the ability to translate technical instructions into easy-to-follow communications for non-technical audiences
• Understands system architecture and is highly systems-oriented. Experience maintaining accurate records 
• Ability to create and generate complex reports
• Understanding of fundraising activities and strategies
• Experience handling sensitive and confidential information with appropriate levels of discretion
• Demonstrate proficiency in Google Suite; Zoom; Slack; and CRM databases.

Desired Attributes and/or Experience

• Outstanding analytical, project management, and problem-solving skills. Strong organizational skills, attention to detail, ability to multitask and prioritize in a fast-paced environment
• Excellent administrative skills including organization, phone and email etiquette and culturally sensitive customer service skills
• Enjoys taking ownership of projects from start to finish
• Self-motivated, resourceful, adaptive, responsive, and able to make strategic decisions 
• Ability to work equally well independently and as part of a collaborative team
• Comfortable asking for support or help when needed
• Ability to focus on overarching goals while staying on point with detail-oriented tasks and initiatives.

We are committed to building a diverse and inclusive organization and are most interested in finding the best candidate for the job. That candidate may come from a background less traditional to our field of work, and that is just fine. We strongly encourage all interested candidates to apply.

Work Environment 

• The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodation may be made to enable individuals with different abilities to perform the essential functions
• This role requires frequent sitting and routinely uses standard office equipment such as computers and scanners. Employees are regularly required to communicate effectively via computer, via phone, and in person
• Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing
• Some work at off-site locations may be required; CAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible
• Must be able to conduct business in English
• Evening and weekend work is rare.

How to Apply

• Please send: a cover letter and resume to: chicagoabortionfund.bamboohr.com/careers
• Position to begin as soon as possible.

Commitment to Diversity, Inclusion, and Equality

CAF is an equal opportunity employer and does not discriminate against any individual based on any non-merit factor and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. CAF actively seeks to build and maintain a diverse staff regarding race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As an organization working in solidarity with the reproductive justice movement, CAF is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrants and refugees, low-income people, LGBQ+, and transgender, gender non-conforming, and non-binary people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who have received funding for abortions, and people living in the many intersections of these experiences. 

If you need reasonable accommodation because of a disability for any part of the employment process, please email danielle@chicagoabortionfund.org or call 847-774-0456 and let us know the nature of your request and your contact information.